GOVERNMENT OF KERALA

Abstract

Revision of Pay and Allied Matters – Report of the Eighth Pay Revision Commission – Accepted – Orders Issued.

FINANCE (PRC-C) DEPARTMENT

G.O.(P)No. 145/2006/Fin          Dated, Thiruvananthapuram, 25.3. 2006

Read: (1). G.O.(Ms)No.115/2005/Fin. dated 14.3.2005

          (2). G.O.(Ms)No.153/2005/Fin. dated 30.3.2005

          (3). G.O.(Ms)No.267/2005/Fin. dated 06.6.2005

          (4). G.O.(P)No.384/2005/Fin. dated 16.8.2005

          (5). G.O.(P)No.125/2006/Fin. dated 17.3.2006

                                           O R D E R

          The Government in their order read as 1st paper above appointed a Pay Revision Commission with the following terms of reference:

(i)       To examine and suggest necessary modifications of pay and   allowances of:

(a)              posts under Kerala Government Service, including part-time contingent service;

(b)             posts, including part-time posts, under educational institutions of the Government, aided schools and colleges, institutions covered by direct payment scheme and autonomous institutions under the State Government (excluding those covered by U.G.C/AICTE etc., scheme of scales of pay and also posts for which Central scales of pay have already been allowed, such as teaching staff in Medical Colleges, etc;)  and

(c)              posts under local bodies

(ii)              To examine the present structure of pay and allowances, other emoluments and service conditions, including promotion avenues and fringe benefits, available to the above categories of employees and recommend necessary changes on these items, indicating the dates from which each such change shall be applicable.  Also to consider the extension of fringe benefits which are available to Central Government employees at present and not available to State Government employees.  Further, to examine whether other service benefits enjoyed by State Government employees but which are not available to the Central Government employees, shall be continued and if so to what extent and to what period.

(iii)            To examine the present Civil service set up as a whole and make suggestions to increase its efficiency and social accountability.

(iv)             To examine the need to give interim relief to employees and submit the Commission’s views in this regard within three months.

2.                 Subsequently, as per the G.O. read (2) above, the terms of reference were modified to include the case of service pensioners also.  Later, Government had deleted  “autonomous institutions” from the terms of reference of the Commission, as per G.O. read (3)  above.

3.                 The Commission submitted an interim report on 5.8.2005 on the issue relating to the payment of Interim Relief to employees and pensioners.  Government, after examining the above report, issued orders vide G.O. read (4) above, for payment of Interim Relief to employees and pensioners.

4.                 The Commission submitted its final report to Government on 22.2.2006.  After examining the recommendations of the Pay Revision Commission, the Government were pleased to accept these vide G.O read (5) above.  It was mentioned in this order that detailed instructions for actual implementation will be issued separately.  Accordingly, in complete modification of the provisions relating to revision of pay in the G.O read (5) above, the Government are pleased to issue orders as contained in the subsequent paragraphs.

5.                 The existing scales of pay will be revised with effect from 1.7.2004 as shown in Annexure 1.  The revised scales of pay of the various posts in the various Departments and local bodies will be as shown in Annexure 12.

6.                 The rules for pay fixation with illustrations are  shown in Annexure 2.

Part Time Contingent Employees

7. (1)  On the basis of the recommendations of the Commission, the emoluments of part-time contingent employees will be fixed as indicated below:

   

Existing Rate

Revised Rate

(i)

Night School Teachers & Librarian (Category I referred to in the Kerala Part-time Contingent Service)

Rs.1750+DA

@ 64%(as on 1-7-2004)

Rs.3000+DA

@ 5%(as on 1-7-2004)

(ii)

Part-time Sweepers/Cleaners, whose area of work is 400 sq.m. and above but below 800 sq.m. and Part-time Contingent employees other than those in Category I, whose remuneration cannot be determined based on sweeping area

Rs.1500+DA

@ 64%(as on 1-7-2004)

Rs.2500+DA

@ 5%(as on 1-7-2004)

(iii)

Part-time Sweepers/Cleaners whose area of work is 100 sq.m. and above but below 400 sq.m.

Rs.1250+DA@ 64%(as on 1-7-2004)

Rs.2100+DA

@ 5%(as on 1-7-2004)

   (2)   For those who have put in a total of 8 years of service as part-time contingent employee, an increase of Rs.150/-. in the basic remuneration will be allowed.  For those who have put in a total of 16 years of service as part-time contingent employee, an increase of Rs.300/- (Rs.150+150) in the basic remuneration will be allowed.  For those who have put in a total of 23 years of service, an increase of Rs.400/-. (Rs.150+150+100) in the basic remuneration will be allowed.

   (3)   Earned Leave will be at the rate of 1/22 for the period spent on duty, subject to a maximum of 15 days in a year.

   (4)   Leave surrender facilities will be as admissible to Government employees.

   (5)   C.C.A. at the rate of Rs.12/- per month for those who are working in the designated cities will continue.

Ratio/Percentage based grade promotion

8.       The existing ratio/higher grade and the improved ratio to various categories are indicated at the appropriate places under each Department in Annexure 12.  The newly introduced/improved ratio promotion will have effect only from the date of this order.

Time bound grade promotion Scheme

9. (1)  The existing span of 10, 18 and 23 years for allowing grade promotion will be modified as 8, 16 and 23 years of service.  Class IV employees will be allowed a fourth higher grade on completion of 28 years of total service, instead of 30 years of service as at present.

   (2)   Revised rules for allowing grade promotions are incorporated in Annexure 3.

Teachers

10.(1)      LP/UP School teachers will be allowed grade promotion as Grade I, Senior Grade and Selection Grade on completion of 8,16, and 23 years of service respectively as LP/UP school teacher.  LP/UP School Headmasters will be allowed grade promotion on completion of 10 years of service as Head Master or 30 years total service as Headmaster and Teacher together.  A second Higher Grade on completion of 20 years service as Headmaster will also be allowed. The 1st and 2nd higher grades as Headmaster will be granted subject to the condition that they will not be eligible for notional higher grades based on the length of service as teacher had they continued as teacher.

   (2)   High School Assistants will be allowed grade promotions as Senior Grade and Selection Grade on completion of 8 and 16 years service respectively as HSA.  The existing system of allowing personal scale of Primary School teachers to HSAs who have prior service as Primary School teacher will be dispensed with.  Grade promotions will be allowed reckoning only the service spent in High School.  Primary School service, if any, will not be counted for giving grade promotions as HSA.

   (3)   Time bound higher grades for teachers will be as per existing orders issued by the General Education Department.  Other conditions for time bound higher grade to teachers (including method of pay fixation) will be as indicated in Annexure 3.

Doctors

11. (1)The existing span of 10 and 18 years for allowing grade promotion to Assistant Surgeon/Dental Surgeon and equated categories of Health Services Department and Assistant Insurance Medical Officers (Allopathy) of Insurance Medical Services Department will be revised as 8 and 16 years.  They will be allowed corresponding revised scales of Rs.16650-23200 and Rs.23200-31150 as grade scales.

   (2)   Other conditions for time bound higher grade to doctors (including method of pay fixation) will be as indicated in Annexure 3.

Stagnation Increment

12.     The existing scheme of allowing three stagnation increments -the first two annual and the last one biennial - will continue.  The maximum pay, after such increments, shall not go above Rs.33,100/-.

Dearness Allowance

13.     State Government employees, staff of educational institutions, local bodies and part-time contingent employees whose pay and allowance stand revised according to this Government Order will be eligible for DA @ 5% from the date of coming over to the revised scale (1.7.2004, in most cases).

House Rent Allowance

14. (1)  House Rent Allowance will be paid at the revised rates based on pay ranges and classifications of cities/places as shown below:

Pay Range

Rs.

B Class City

Rs.

C Class  City/Town

Rs.

Towns not in B & C Class    Rs.

Other Places

Rs.

4300-4589

250

190

190

150

4590-7299

400

280

280

7300-13699

600

390

340

13700-17099

750

500

380

17100-20199

1000

680

380

20200& above

1200

790

380

   (2)     The State Government employees working in New Delhi and other States will be eligible for HRA at GOI rates as applicable at that place.

Note:- 

(1)              For the purpose of this clause, B Class City means the cities of Thiruvananthapuram, Kochi and Kozhikode.

(2)              “C Class City/Town” means the cities/towns of Alappuzha, Changanacherry, Kanhangad, Kannur, Kasargod, Kayamkulam, Kunnamkulam, Kollam, Kottayam, Malappuram, Manjeri, Nedumangad, Neyyattinkara, Palakkad, Payyannur, Ponnani, Quilandy, Thaliparamba, Thiruvalla, Thrissur, Tirur and Vadakara.

(3)              “Towns not in B&C Class” means all other Municipal areas and townships as well as District and Taluk Head quarters not coming under B&C Class City/Town.

(4)              The rates will apply only to the offices situate within the City/Municipal, etc limits.

Rent recovery

15.     With effect from the date of coming over to the revised scale, rent at the following rates will be recovered from Government employees residing in Government Quarters:

Sl.No

 
Range
 
Rate

i

Those who draw pay in the Scale of Pay between Rs.4300-5930 and Rs.10790-18000 and other categories who are specifically exempted (eg. Judicial officers)

Nil

ii

Those who draw pay in the Scale of Pay from Rs.11070-18450 but below Rs.16650-23200

2% of basic pay

iii

Those of and above the Scale of Pay of Rs.16650-23200.

4% of basic pay

Note:- 

(1)               Basic pay for the purpose of this clause will include personal pay, dearness pay and special pay.

(2)               In the case of employees who remain on pre-revised scales of pay beyond 1.3.2006, the corresponding revised scale in respect of the post will be taken into account to determine rent to be recovered.

(3)               For those who are not on State Government scales of pay (e.g. AIS officers, those on UGC/AICTE scale, etc)  existing  orders and rates will continue.

City Compensatory Allowance

16.     City Compensatory allowance for employees working in offices located within the city limits of Thiruvananthapuram, Kochi and Kozhikode will be as shown below:

Sl.No
Pay Range
Rate per Month

1

Below Rs.4990

Rs.30/-

2

Rs.4990 and above but below Rs.7480

Rs.40/-

3

Rs.7480 and above but below Rs.9590

Rs.65/-

4

Rs.9590 and above

Rs.120/-

Medical Allowance

17.     Till the implementation of an insurance linked scheme, the existing scheme will continue.

 
Reimbursement of cost of spectacles

18.     The limit for spectacle allowance will stand raised from Rs.300/- to Rs.500/- (once during the entire service).

Special Pay

19.     Except to those specific categories to whom special pay is payable as per Annexure 12, special pay shall not be paid to any one.

Special Allowance

20.     The rates of Special Allowance are as given in Annexure 4.

Compensatory Allowance

21.     The rates of Compensatory Allowance are as given in Annexure 5.

Risk Allowance

22.     The rates of Risk Allowance are as given in Annexure 6.

Non Practising Allowance

23.     The rates of Non-Practicing Allowance are as given in Annexure 7.

Uniform Allowance

24.(1)   The categories of posts, the uniform allowance payable and the periodicity of payment  will be as shown in Annexure 8.  Payment of uniform allowance will be subject to the following conditions:

     (i) Uniform Allowance is inclusive of Stitching and Washing Allowance and cost of cloth.  Separate payment for stitching charges and washing charges will be discontinued.  The practice (if existing) of supply of uniform cloth will also be discontinued.

    (ii) Uniform specifications (colour, type, items, size, etc) have to be fixed by the Head of the Department concerned in respect of different categories of employees under his control.

    (iii)          Controlling Officers are free to discontinue sanctioning of Uniform Allowance and even recover the allowance sanctioned, if an  employee does not wear uniform during duty time.

    (2)    Those categories who have to wear uniform as per existing orders but have not been indicated in Annexure 8 will be paid uniform Allowance at the rate of Rs.700/-per annum (including cost of uniform cloth, stitching charges and washing allowance). The existing practice of supply of uniform articles will be discontinued. 

Footwear Allowance

25.     The rate of footwear allowance will be increased from Rs.100 to Rs.130/-per annum. The conditions for granting footwear allowance (including categories which are eligible for this allowance) will continue without modification.

Additional Special Allowance

26.     The Special Allowance to Police, Prison, Fire Force, Excise, Forest Personnel, and Medical Officers and PA to MLAs as well as to Staff in the Kerala State Election Commission during election period is renamed as Additional Special Allowance.          The rates are as given in Annexure 9.

Special Commando Allowance

27.     Special Commando Allowance @ 15% of the basic pay per month will be granted to all commandos irrespective of rank or branch or Police unit to which they belong, subject to the following conditions:

(i)     Not more than 60 persons at a time will be treated as eligible for this allowance.  This will be ensured by the DGP.

(ii)   Annually, a competent Board will test the physical and commando efficiency of each person.

(iii)   The standard and training of commandos will be continuously monitored.

(iv)  The allowance will be stopped if a commando is not maintaining the required standard.

(v)     Fresh personnel who pass the test and undergo competent training will be taken into the commando platoon to replace those who cease to be commandos.

Project Allowance

28.     Project allowance is discontinued with effect from 1.3.2006.

Hill Tract allowance

29.     The revised rates of Hill Tract Allowance are as shown below:

Sl.No.

Categorization of officials

Rate per month

Rs.

1

Officers whose pay is Rs.9190/- and above

140

2

Officers whose pay is above Rs.5780/- but below Rs.9190/-

130

3

Officers whose pay is upto and including Rs.5780/-

100

4

Part-time Contingent Employees

100

Ex Gratia Payment

30.     Till the implementation of a new insurance scheme,  the existing rates of exgratia (for death, accident, etc while on duty) will continue.

Travelling Allowance

31.(1)   For the purpose of travelling allowance, officers shall be  classified into the following four grades:

Grade I

Heads of Departments, Private Secretary to Ministers and All India Service Officers, irrespective of the pay drawn by them and all officers who draw an actual pay of Rs.14900/- and above.

Grade II (a)

Officers with actual pay of Rs.12400/- and above, but below Rs.14900/-

Grade II (b)

Officers with actual pay of Rs.8000/- and above, but below Rs.12400/-. Class III and Class IV employees when they accompany the Governor,  the Speaker, a Minister or the Leader of the Opposition will be treated as Gr.II (b)].

Grade III

Officers with actual pay of Rs.5000/- and above, but below Rs. 8000/-

Grade IV

Officers with actual pay below Rs.5000/-.

Note:- 

For the purposes of rule 31, pay will also include personal pay and  special pay in lieu of higher time scale of pay.

   (2) Class of Travel: 

         Eligible class for each grade shall be as follows:

Grade

Eligible Class

Grade I

II AC

Grade II (a)

I Class. If the train doesn’t have I Class, II AC

Grade II (b)

III AC. If the train doesn’t have III AC, I Class

Grade III

II Class

Grade IV

II Class

   (3)   Mileage Allowance:

Mileage allowance will be fixed @ Re.0.80/- per km for all categories of employees.

   (4)   Incidental Rates  for Road/Rail journeys:

Incidentals  for journeys by road and rail shall be revised as follows:

Grade

Rate per K.M

Existing

 (Rs.)

Revised

(Rs.)

Grade I

0.18

0.25

Grade II (a)

0.15

0.20

Grade II (b)

0.15

0.18

Grade III

0.09

0.15

Grade IV

0.08

0.15

(5)      Daily Allowance :

The Daily Allowance for tour shall be as follows:-

Grade

Existing rate

Revised rate

Inside State (Rs.)

Outside State

(Rs.)

Inside State (Rs.)

Outside State

(Rs.)

Grade I

125

200

150

220

Grade II (a)

100

150

120

170

Grade II (b)

90

125

120

140

Grade III

75

100

100

110

Grade IV

75

100

100

110

    (6)  Classification of Government Officials for the purpose of carrying personal effects

The classification of Government Officials for the purpose of carrying personal effects shall be as follows:-

Sl.No.

Category of Officers

Weight

1

Officers whose actual pay is Rs.14900/- and above

2240 Kg

2

Officers whose actual pay is Rs.8000/- and above but below Rs.14900/-

1120 Kg

3

All other Officers

560 Kg

    (7)  Loading and unloading charges for journeys on transfer

Loading and unloading charges for journeys on transfer shall be as follows:-

Grade

Eligibility

(Existing Rate)

(Revised Rate)

Grade I

Rs.300/- at each end

Rs.330/- at each end

Grade II (a)

Rs.150/- at each end

Rs.170/- at each end

Grade II (b)

Rs.150/- at each end

Rs.170/- at each end

Grade III

Rs.125/- at each end

Rs.140/- at each end

Grade IV

Rs.125/- at each end

Rs.140/- at each end

    (8)  Eligibility for Air Journey :

Heads of Departments, Private Secretary to Ministers and All India Service Officers irrespective of their pay scale and officers in the pay scale of Rs.16650-23200 and above will be eligible for air journey. Incidentals for air journeys will stand discontinued with effect from the date of this order.

    (9)  Reimbursement of Room rent :

Revised rates of room rent (against production of voucher) shall be as shown below:

          Grade

New Delhi, Mumbai, Kolkata, Chennai

Other Cities/ Towns outside State

(Existing)

Rs.

(Revised)

Rs.

(Existing)

Rs.

(Revised)

Rs.

Grade I

750

1000

500

650

Grade II (a)

750

1000

500

650

Grade II (b)

500

750

350

500

Grade III

500

750

350

500

Grade IV

300

550

200

350

  
   (10) Accommodation outside the State

The existing system will continue.

 

   (11) Taxi fare for Grade I Officers :

     The existing system will continue

   (12) Auto rickshaw fare for journeys on tour :

Actual fare at the rate fixed by Government from time to time for a maximum of 2 journeys daily (plus 1 journey per tour from residence to airport / railway station/bus stand and 1 journey per tour from airport / railway station / bus stand to residence), limiting the distance of single journey to eight kms, will be allowed,   subject to a maximum of Rs 40 per 8 km. journey (@ Rs 5 per km).

PTA and PCA

32.     The rates of Permanent Travelling Allowance (PTA) and Permanent Conveyance Allowance (PCA) shall be as given in  Annexure 10 and Annexure 11 respectively.

Leave Travel Concession

33.     Orders in this regard will be issued separately.

Surrender of Earned Leave

34.     Earned leave that can be surrendered once in a financial year by all categories of employees will be enhanced from the present 20 days to 30 days.  This will take effect from 1.4.2006.

Special Allowance to physically handicapped employees

35.     Special allowance to all physically handicapped employees including part-time employees whose permanent / partial disability is not less than 40%. will be enhanced from the existing Rs.200/- to Rs.300/- p.m.  The conditions for sanction shall continue as at present.

Education allowance to the parents of physically handicapped children

36.     The rate of education allowance to the parents of physically handicapped children will be enhanced from the existing Rs.100/- p.m. to Rs.150/- p.m. Existing conditions regarding eligibility etc will continue.

Training Allowance

37.(1) Training Allowance payable to officers of Police Academy and Police Training College will be as follows:

Sl.No

Designation

Training Allowance per month(Rs)

1

Vice-Principal, Police Training College (DSP)

800

2

Assistant Commandant

800

3

Sr.Law Lecturer (C.I)/ Law Instructor (C.I)

650

4

Sr.Drill Instructor (Armed Police Inspector)

650

5

Drill Instructor (Armed Police Inspector/Reserve Sub Inspector)

550

6

Assistant Law Instructor (sub Inspector)

550

7

Assistant Drill Instructor (Head Constable/ Havildar)

400

8

Assistant Sub Inspector (from Battalions)

450

9

Armed Police Inspector

650

10

Armed Police Sub Inspector

550

11

Havildar

400

    (2)  Training allowance sanctioned as a percentage of the basic pay shall be discontinued.

Employees who remain in the prerevised scale of pay:

38.     In the case of employees who remain in the pre revised scales of pay beyond 1.3.2006, the benefits like HRA and other additions to pay will be payable at the revised rates on the basis of their pre revised pay plus DA @ 59%. 

Interim Relief

39.     Interim Relief will not be payable from the date from which the employee opts for the revised scale. In respect of those who opt to continue in the pre-revised scale, no interim relief shall be paid beyond the date of option or 31.8.2006, whichever is earlier.  The Interim Relief already drawn by the employees (even if it is for a period prior to the date from which an employee opts to come over to the new scale) till such date of option will be adjusted from their entitlements on account of pay revision.  If the interim relief received is more than the arrears payable on account of pay revision, recovery need not be made.

Arrears

40.(1) The revised scale of pay and allowances will be granted in cash from March 2006 onwards.

     (2) Arrears of salary on fixation of pay in the revised pay scales for the period from 1.7.2004 to 31.3.2005 will be notional.  The arrears from 1.4.2005 to 28.2.2006 will be credited to the PF account of the employee.  The arrears will not be withdrawn till 31.3.2010, except in the case of those who are retiring before 31.3.2010,  in  which case the arrears will be released on their retirement.  Arrears may be claimed with a Provident Fund Schedule attached for crediting the amount to the PF account of the employee.  Interest on the arrears credited to the PF account will accrue from the first date of the month in which the bill is passed by the treasury.  No time limit is prescribed for crediting Pay Revision arrears to PF account.  In the case of employees who have opted not to subscribe to PF account during the last one year of service and in those cases where it is not obligatory to maintain PF account, arrears will be paid in cash. In the case of those employees who have not started subscription to PF, the drawal of arrears will be deferred and as and when the PF account is opened, it shall be drawn and deposited in it.

Applicability:

41.     The revised scales of pay and other benefits, sanctioned in this order, will be applicable to all State Government employees, staff of aided schools, colleges and polytechnics (excluding those covered by UGC/AICTE scales of pay and also posts for which Central scales of pay have already been allowed, such as staff of Medical Colleges, etc, Judicial Officers drawing pay as per Shetty Commission Report), full time employees borne on the contingent and work charged establishments, employees of local bodies and personal staff of Chief Minister, other Ministers, Leader of the Opposition, Government Chief Whip and MLAs,  to whom State scales of pay apply.   Those State Government employees who are not on State scales of pay (e.g. those on UGC/AICTE scales of pay), will get other benefits and allowances at revised rates, if they were entitled to such benefits and allowances even before.

42.     In respect of Public Sector Undertakings, Statutory Corporations/Boards, autonomous bodies and grant-in-aid institutions including Universities, where State scales of pay are allowed to their employees, formal approval/sanction of the Government will have to be obtained for extending the new pay scales etc. to their employees.

 
Amendments to  of Rule 28A  and 37 (a) Part I, KSR

43.     The Pay Revision Commission has recommended changes in pay fixation on promotion.  Presently, under Rule 28 A Part I KSR, for normal promotion (even if it is a ratio promotion or a time bound higher grade and even if there is no change in duties and responsibilities), one notional increment will be given in the lower scale and thereafter the pay will be fixed at the next higher stage in the higher promotion scale (even if it is a stage in the higher scale).  With the introduction of the master scale, the increments will be identical irrespective of the scale of pay.  So, rule 28 A fixation will henceforth imply 2 increments.  Rule 28 A as it stands also provides that after such fixation, when the due date of increment in the lower scale comes, a refixation (i.e. an additional increment) will be granted, with future increments being given annually from the date of such refixation.  In short, rule 28 A as it stands will result in 2+1  increments on fixation and refixation and applies to all scales except the highest 4 or 5 scales. The PRC has therefore recommended change of this rule.

44.     As the rules stand at present, for the highest 4 or 5 scales, pay fixation is given only under rule 37 (a) Part I KSR.  This implies fixing the pay at the next higher stage in the higher scale (i.e. without 1 notional increment), even if the pay that the employee was getting in the lower scale was a stage in the higher scale.  As per present rule as it stands now a further refixation will be given when the due date of increment in the lower scale arises.    Thus, with the introduction of the master scale, rule 37 (a) fixation will result in 1+1 increment on fixation and refixation. The PRC has therefore recommended change of this rule.

45.     The Pay Revision Commission has suggested that in Rule 28 A as well as in Rule 37 (a), the refixation (when the due date of increment in the lower scale arises) may be done away with.  It has also been recommended that while Rule 28 A fixation be continued for regular promotions, Rule 37 (a) alone be applied for time bound higher grade and ratio promotions not involving change in duties and responsibilities.

46.     The Pay Revision Commission has pointed out that with the introduction of the master scale, the very high rates of increment consequent to DA merger,  the high pay scales, better grade promotion, ratio, etc, granting such benefits should be conditional to the Government accepting the recommendation of the PRC on pay fixation and pay refixation.  The State Government accept this recommendation with a few modifications necessary to avoid obvious errors. 

47.     In all cases of time bound higher grade promotions to higher scales of pay (obviously not involving change of duties and responsibilities), the existing practice will continue.  Thus, the pay in the higher time scale will be fixed in terms of Rule 28 A Part I KSR– ie.  a notional increment will first be given in the lower scale and thereafter pay in the promoted scale will be fixed at the next stage above.  Since, in a master scale, the increments are identical, even in different scales, Rule 28A fixation will essentially imply 2 increments. No subsequent refixation of pay, based on the change of pay in the scale of the lower post, will be allowed. The next increment in the higher scale will fall due on completion of 12 months from the date of coming over to the higher scale.  He will, of course, have the option to avail the higher grade on a subsequent date not later than the date of his next increment in the lower scale.

48.     In all cases of regular promotions from time bound grades to posts carrying the same or higher time scale of pay, the pay in the promoted scale will be fixed in terms of Rule 30, Part I KSR– ie. without any fixation or change in pay (because of the introduction of the master scale). The next increment in the same or higher scale will fall due on the date of increment in the time bound higher grade post.

49.     In all cases of regular promotions including ratio based promotions, to posts having higher time scale of pay, whether it involves change of duties and responsibilities or not, the pay in the promoted scales will be fixed as per the provisions of Rule 28A, KSR Part I. i.e. a notional increment will first be given in the lower scale and thereafter pay in the promoted scale will be fixed at the next stage above.  Since, in a master scale, the increments are identical even in different scales, Rule 28 A fixation, will essentially imply 2 increments.  But no refixation of pay, based on the subsequent change of pay in the scale of pay of the lower post, will be allowed.  Consequently, the next increment will fall due only on completion of 12 months from the date of coming over to the higher scale.  However, in such cases, the promotee will be given the facility for option to be exercised within one month from the date of promotion,  (a)  to have his pay fixed under Rule 28A, from the date of promotion (without refixation, with the next increment falling due only after 1 year); or (b) to have the pay fixed initially at the stage of the time scale of the new post next above the pay in the lower post from which he is promoted without granting the notional increment on the date of promotion, but such increment being allowed on the date of accrual of the next increment in the scale of the lower post.  In option (b),  the next increment in the promoted scale will fall due only after 1 year from the date of this increment.  In all future promotions, the promotion order should contain a provision that the officer may exercise option within one month.  The option to be exercised will be in the following form.

Option in terms of Rule 28 A Part I KSR

Consequent upon my promotion as ........................................... with effect from .................... FN/AN, I hereby opt that my initial pay in the promoted post may be fixed:

#(i)    in terms of Rule 28 A straightaway without any further review on account of increment in the lower post.

#(ii)   initially at the next stage in the time scale of the promoted post without granting the notional increment on the date of promotion, but such increment being allowed on the date of accrual of the next increment in the scale of the lower post.  i.e............................................  I understand that the next increment in the promoted scale will fall due only after 1 year from the date of this increment. 

#  Strike off whichever is not applicable.

Signature   :

Name                   :

Designation         :

Place :

Date  :

50.     If, solely as a result of the  option exercised by an employee in clause 49 above, a senior employee happens to draw less basic pay in the promoted scale than his junior in the same category, who is promoted on a later date, the pay of the senior will be stepped up to that of the junior with effect from the date on which the junior draws more pay subject to satisfaction of the 5 conditions specified in rule 6 of Annexure 2.  Rule 28-A fixation benefits will not be allowed for promotion to posts carrying more than a revised minimum of Rs.20,700/-.  In such cases fixation will be under Rule 37 (a) but without the benefit of refixation.

51.     Where promotion posts happen to have the same scale of pay of feeder category posts, the existing practice will continue i.e. one advance increment will be granted to the incumbent appointed by promotion to the posts carrying the scale of pay of feeder category posts.  This advance increment will not be granted in the case of promotion from a time bound higher grade to a regular promotion post in the same scale of pay and in the case of appointment to interchangeable posts in the same scale of pay.

52.     In cases of upgradation of posts or in appointments to higher posts on the advice of PSC or otherwise (in respect of persons already in State Government service) pay will be fixed in terms of Rule 28 A Part I KSR, but without refixation, on the same lines as in clause 47 above. i.e. without the option. 

Date of Effect

53.     Date of effect of revised scales will be from 1.7.2004. Date of effect of revised time bound higher-grade scheme, various allowances and other benefits (except surrender of earned leave) will be from 1.3.2006.  Date of effect of improved ratio/percentage based higher grades will be from the date of this order. Modification to rules 28A and 37 (a) Part I KSR (vide clauses 47 to 52 above) will apply to promotions, etc taking place after the date of this order.

Authority to fix revised pay

54.     The pay of all non-gazetted officers will be fixed in accordance with these orders by the officers who draw and disburse their salary.  The pay fixation statement of those who draw salary on countersigned bills shall be approved by the countersigning authority.  In the case of Gazetted Officers the drawal of the revised salary will be authorised by the Accountant General on the basis of their option.  The Non-Gazetted Officers will forward their option to the officer who draws their salary or who countersigns the salary bills, as the case may be, and the Gazetted Officers to the Accountant General.  The option statement will be pasted in the Service Book in the case of the Non-Gazetted Officers after countersignature by the drawing officer.

55.     Omissions or errors, if any, in respect of posts or scales of pay indicated in Annexure 12 of these orders should be reported to Government by the Heads of Department within a month positively from the date of this order with relevant supporting documents for timely rectification.

56.     Arrear claims preferred in pursuance of these orders will be paid without pre check in relaxation of Article 53, Kerala Financial Code, Volume I.

57.     The Heads of Departments and other officers who inspect their subordinate offices, will check as far as possible, all cases of fixation of pay in the revised scales and indicate in the Service Books the fact of having checked the pay fixation.  In case where fixation or grant of higher grade or payment of increased benefits is found to be incorrect, the inspecting officer should record in the Service Books concerned that instructions have been given to the concerned officers to rectify the defects.  In the Departments where there are arrangements for internal audit, the audit staff shall review fixation of pay, verify the entries in the Service Book and record the fact therein.  If defects are detected in the case of Gazetted Officers, the inspecting officers should intimate them to the Accountant General for appropriate action.

58.     Leave Salary/Pension Contribution based on the pay in the revised scales of pay will be recovered from 1.4.2005 or from the date of effect of option of the employees concerned in the revised scales of pay.  Foreign employers will arrange the remittance at the revised rates from 1.4.2005 or from the date of option exercised by the employee concerned.

59.     Several changes ordered above will require amendment to the existing provisions in the Kerala Service Rules.  This will be done separately with retrospective effect from the relevant dates indicated in this order.

60.     Recoveries will be insisted upon in cases where overpayments are made on account of wrong fixation.  If an officer competent to fix pay under these orders or approve the pay fixation or countersign the option statement has any doubt on the application of these orders he shall seek clarification of the Pay Revision Cell in the Finance Department in Government before approving the pay fixation and disbursing the pay.

61.     The detailed orders on pension and other related benefits will be issued separately.

By Order of the Governor

(K.Jose Cyriac)

Principal Secretary (Finance)

To

The Accountant General (A&E), Kerala, Thiruvananthapuram.

The Principal Accountant General (Audit), Kerala, Thiruvananthapuram.

All Heads of Departments and Offices.

All Departments (All Sections) of the Secretariat.

The Secretary, Kerala Public Service Commission (with C.L).

The Registrar, University of Kerala/Cochin/Calicut )with C.L).

The Registrar, Mahatma Gandhi University, Kottayam (with C.L).

The Registrar, University of Kannur, Kannur.

The Registrar. Kerala Agricultural University, Thrissur (with C.L).

The Registrar, University of Sanskrit, Ernakulam.

The Secretary. Kerala State Electricity Board (with C.L).

The General Manager, KSRTC. (with C.L).

The Registrar, High Court. Ernakulam.

All Secretaries, Additional Secretaries, Joint Secretaries, Deputy Secretaries and Under Secretaries to Government.

The Private Secretaries to Chief Minister and other Ministers.

The Private Secretaries to Speaker. Deputy Speaker, the Leader of

Opposition and Government Chief Whip.

The Director of Public Relations, Thiruvananthapuram.

The Secretary to Governor.

The Chief Manager. Finance and Accounts, State Bank of Travancore,

Thiruvananthapuram.

The Regional Manager, Union Bank of India, Ernakulam.

The Assistant Divisional Manager, Central Bank of India,

Thiruvananthapuram.

The Senior Manager, Canara Bank, Thiruvananthapuram.

The Senior Manager, Circle Office (Annexe Canara Bank,

Thiruvananthapuram.

The Chief Regional Manager, State Bank of India, Thiruvananthapuram.

The Divisional Manager. Syndicate Bank. Thiruvananthapuram.

The Regional Manager, Indian Bank, Thiruvananthapuram.

The Regional Manager, Indian Overseas Bank, Thiruvananthapuram.

The Regional Manager. Vijaya Bank, Thiruvananthapuram.

The Director of Treasuries. Thiruvananthapuram.

The District Treasuries/Sub Treasuries.


Annexure 1

Scales of Pay


Existing scales of pay Revised scales of pay
S1 2610-60-3150-65-3540-70-3680 Re-S1 4300-100-4400-110-4510-120-4990-130-5510-140-5930
S2 2650-65-3300-70-4000-75-4150 Re-S2 4400-110-4510-120-4990-130-5510-140-5930-150-6680
S3 2750-70-3800-75-4625 Re-S3 4510-120-4990-130-5510-140-5930-150-6680-160-7480
S4 3050-75-3950-80-5230 Re-S4 4990-130-5510-140-5930-150-6680-160-7480-170-7990
S5 3350-80-3830-85-5275 Re-S5 5510-140-5930-150-6680-160-7480-170-7990-200-8590
S6 3590-85-4100-100-5400 Re-S6 5930-150-6680-160-7480-170-7990-200-9590
S7 4000-90-4090-100-6090 Re-S7 6680-160-7480-170-7990-200-9590-240-10790
S8 4500-100-5000-125-7000 Re-S8 7480-170-7990-200-9590-240-10790-280-11910
S9 4600-100-5000-125-7125 Re-S9 7990-200-9590-240-10790-280-11910-340-12930
S10 4600-100-5000-125-5750-150-8000
S11 5000-125-5750-150-8150 Re-S10 8390-200-9590-240-10790-280-11910-340-13270
S12 5250-125-5750-150-8150 Re-S11 8790-200-9590-240-10790-280-11910-340-13610
S13 5500-150-6100-175-9075 Re-S12 9190--200-9590-240-10790-280-11910-340-13610-380-15510
S14 5800-150-6100-175-9425 Re-S13 9590-240-10790-280-11910-340-13610-380-16650
S15 6500-175-7550-200-10550 Re-S14 10790-280-11910-340-13610-380-16650-450-18000
S16 6675-175-7550-200-10550 Re-S15 11070-280-11910-340-13610-380-16650-450-18450
S17 7200-200-7800-225-11400 Re-S16 11910-340-13610-380-16650-450-19350
S18 7450-200-7650-225-11475 Re-S17 12250-340-13610-380-16650-450-19800
S19 7800-225-8475-250-12975 Re-S18 12930-340-13610-380-16650-450-20250
S20 8250-250-9250-275-13650 Re-S19 13610-380-16650-450-20700
S21 10000-300-10600-325-15150 Re-S20 16650-450-20700-500-23200
S22 12000-350-12700-375-15325 Re-S21 20700-500-23200-550-25400-600-26600
S23 12600-375-15600
S24 14000-400-18000 Re-S22 23200-550-25400-600-26600-650-31150
S25 14300-400-18300 Re-S23 25400-600-26600-650-33100
S26 16300-400-18300 Re-S24 26600-650-33750
S27 16300-450-19900

Master scale

4300-100-4400-110-4510-120-4990-130-5510-140-5930-150-6680-

(1)              (1)              (4)             (4)             (3)             (5)           

160-7480-170-7990-200-9590-240-10790-280-11910-340-13610-380

 (5)             (4)            (8)                 (5)                      (4)              (5)               (8)

-16650-450-20700-500-23200-550-25400-600-26600-650-33750

                   (9)               (5)              (4)              (2)              (11)              




Annexure-2

Rules for Fixation of Pay in the Revised Scale

1.                 The revised scales of pay shall come into force with effect  from 1.7.2004.

2.                 Existing scale, for the purpose of these rules, is the scale of pay immediately prior to 1.7.2004.

3.                 Existing emoluments for the purpose of these rules shall be the total of:-

(i)            Basic pay in the existing scale as on the date of changeover to the revised scale, including the increments, if any, accruing on such date in the existing scale.  Stagnation increments shall also be reckoned for this.

(ii)         Personal pay, if any, not specifically ordered to be absorbed in future increase of pay.

(iii)       Special pay drawn in lieu of higher time scale of pay, provided there is no such special pay attached to the revised scale.

(iv)        59% of the Dearness Allowance admissible on such pay (vide items (i), (ii) & (iii) above).

Note:-

Special pay, which is in addition to pay drawn in the existing scale,  shall not be reckoned for fixation of pay in the revised scale.

Fitment Benefit

4.(1)   To the existing emoluments computed above shall be added an amount equal to 6% (six percent) of basic pay mentioned in rule 3(i), towards fitment benefit.  If the amount computed as above falls short of Rs. 350/-, the fixation should be so made as to ensure that the employee gets a minimum fitment benefit of Rs.350/- in basic pay.

   (2)   After adding the fitment benefit as at (1) above, if the computed emolument is not a stage in the revised scale, it will be fixed at the next stage in the new scale.  If it is a stage in the revised scale, it will be fixed at that point. If the amount arrived at after adding fitment benefit to the existing emoluments, is less than the starting point of the revised scale, it will be fixed at the minimum of the revised scale.

   (3)   In case the amount arrived at  after adding fitment benefit to the existing emoluments is more than the maximum of the revised scale of pay, the revised pay will be fixed at the maximum, with the difference being treated as personal pay as indicated in sub-rule 5 (2) below.

Service weightage

5.(1)   To the pay so fixed, one increment for each completed 4 years of service, subject to a maximum of 4 increments in the revised scale, will be added.

   (2)   If the amount arrived at under rule 5(1)                                                                                                                                                                                                                               above is more than the maximum of the revised scale, the pay shall be fixed at the maximum of the revised scale and the difference shall be treated as personal pay.  Such personal pay will not be absorbed in future increase in pay on account of earning of increments.  This personal pay will count for all purposes, namely, subsequent fixation of pay, leave salary, drawal of allowances including Dearness Allowance and pension.

 

Note:-

Service for the purpose of this rule means service (where protection of pay is allowed) including broken periods of service qualifying for normal increments in the scales of pay.  Service during the period of bar on increment without cumulative effect and dies-non period will also be reckoned. Time spent on leave that will  not count for normal increment will not be reckoned.  Prior service of Government employees in aided  educational institutions (and vice versa) will also not be reckoned for determining  the length of service.

Stepping up of Pay of Senior

6.       In cases where a senior Government servant promoted to a higher post before 1.7.2004 (other than a time bound higher grade) draws less pay in the revised scale than his junior promoted to the higher post after 1.7.2004, the pay of the senior employee shall be stepped up to the level of the pay of the junior with effect from the date on which the junior draws more pay, provided that:-

(i)                The senior and the junior employees should belong to the same category. They should also have been promoted to the same category of post;

(ii)             The pre-revised and revised scales of pay of the lower and higher posts in which they are entitled to draw pay should both be identical;

(iii)           The senior Government employee at the time of promotion should have been drawing equal or more pay than the junior;

(iv)            The anomaly should have arisen directly as a result of the introduction of the revised scale of pay;      

(v)               The anomaly should not have arisen due to the option exercised on different dates or due to any advance increments granted to the junior in the lower post or due to increased service weightage to the junior.

Note:-

(1)              If, in the pre-revised scale in the lower post, the junior employee was drawing more pay than the senior, the senior to such junior will have no claim over the pay of the junior.

(2)              In case where pay of an employee is stepped up in terms of rule 6,   the next increment shall be granted after completing the required service of one year in the new scale from the date of stepping up of pay. 

Exercise of Option on Promotion

7.(1)   All appointments and promotions made on or after 1.7.2004 shall be deemed to have been made in the revised scale of pay.

   (2)   However, an employee promoted to a higher scale (whether by regular promotion, ratio promotion or under the time bound higher grade scheme) on or after 1.7.2004 but before the date of this Government Order will have the option to continue in the pre-revised scale of the lower post  till the date of such promotion and then first avail promotion to the pre-revised scale of the higher post and thereafter avail the benefits of this pay revision on the same date as such promotion.   This option will be available only for the first promotion after 1.7.2004.  This benefit of option will be restricted to the employees who were promoted on or after 1.7.2004 but before the date of this order.

   (3)   Employees who are promoted on or after 1.7.2004 are not allowed to exercise option to continue in the pre-revised  scale of  the lower post beyond the date of such promotion.

8.       Provisional employees recruited through the employment exchange who were in service on 30.6.2004 and continued thereafter shall be eligible only for the minimum of the revised scale of pay from 1.7.2004, so however that the monetary benefit will be payable only from 1.4.2005 (if they had continued in service till then).

Date of next increment

9.       The next increment of an employee whose pay has been fixed in the revised scale of pay shall accrue on completion of one year in the revised scale.  This will apply even in respect of cases of promotion referred to in rule 7 (2).

10.     An employee whose increment is withheld for want of declaration of probation on 1.7.2004 or on the date of change-over to the new scale will also be allowed the benefit of fixation of pay, notionally counting the increment accrued but withheld, in relaxation of Rule 37 B(b),  Part I Kerala Service Rules, subject to the condition that the next increment after such fixation will be allowed only after he is declared to have satisfactorily completed his probation and the period of approved service required to earn an increment.

11.     In the case of an employee whose pay has been reduced with the effect of postponing future increments, fixation of pay in the revised scale will be allowed on the basis of the option exercised by him but he has to remain in that pay till the expiry of the period of reduction.  The pay will, however, be fixed on the date of expiry of the period of reduction.  The next increment in such cases will be allowed only on completion of approved service required to earn an increment from the date of such fixation.

Exercise of options

12.     An employee can exercise option to come over to the revised scale of pay with effect from 1.7.2004 or with effect from any subsequent date that he opts, provided that such date shall not be beyond the date of his next promotion or 1 year from the date of this G.O, whichever is earlier. (As provided for in clause 39, in respect of those who opt to continue in the pre-revised scale,  interim relief will not be payable beyond the date of option or 31.8.2006 whichever is earlier).

13.     The option in writing is to be exercised within a period of six months from the date of this Government order.

14.     The option is to be filed with the officer competent to fix his/her pay. It shall be in the form below:

(See Rules for fixation of pay)

FORM OF OPTION.

v            I,……………………………………………………………... hereby elect to the revised scale of Rs.……………………………………………………….with effect from…………………….

                                      or

v            I,……………………………………………………hereby elect to continue in the existing scale of pay of Rs…………………….. of my substantive/officiating post mentioned below till…………….200….  from which date, I may be given the corresponding higher scale.

I hereby agree to refund excess pay and allowances, if any, drawn by me, in case it is found later that I have been paid such excess (even if it is  due to erroneous fixation).

                                                   Signature:

                                                   Name:

                                                   Designation:

Station:                                       Office/Department. 

Date:

v     To be scored off if not applicable.

15.     The option once exercised shall be final.  In the case of subsequent reversion (after the exercise of option as per these rules), the employee will be allowed to exercise option in respect of the lower post also, provided that such option is exercised within a period of three months from the date of order of reversion.

16.     Re-option will not be allowed for any pay revision (including the present pay revision) except in cases involving retrospective revision of or change in scale of pay that takes effect on a date prior to the date of option exercised by the employee for the concerned pay revision.  In such cases, arrears of salary / pension will be payable only with effect from the date of filing of reoption. Such re-option has to be exercised within 3 months of the date of issue of the order revising / changing the scale of pay  retrospectively.

17.     An employee is allowed to exercise option only in respect of the existing scale.  If  no option is exercised within the period of six months mentioned in rule 13 above, the date of effect of pay revision orders, ie 1.7.2004 shall be treated as the date of option for coming into the revised scale and the officer competent to fix the employee’s pay is to proceed accordingly.  No subsequent option shall be entertained.

18.     If an employee dies before the expiry of the time fixed for option and without exercising option, the officer competent to fix his/her pay in the revised scale of pay shall fix his/her pay with effect from the date which is more advantageous to the survivors of the deceased.  If the deceased is a Gazetted Officer, the Head of the Department and if the deceased himself was the Head of  the Department, the Secretary to Government concerned, in consultation with the Accountant General (A&E) will fix the date of option of the deceased employee, in such a way that it is the most advantageous to the beneficiary.

19.     An employee on leave or on deputation or under suspension will be allowed to exercise option within a period of six months from the date of return to duty.

20.     Persons whose services were terminated on or after 1.7.2004 and who could not exercise the option within the prescribed time limit on account of death, discharge on the expiry of the sanctioned post, resignation, dismissal or discharge on disciplinary ground are also entitled to the benefits of the aforesaid rules.

21.     Some illustrations of pay fixation are given below :


ILLUSTRATIONS OF PAY FIXATION

   

 Case 1

Case 2

Case 3

Case 4

Case 5

Case 6

1.

Pre-revised Scale Name

S3

S9

S16

S19

S10

S25

2.

Pre-revised Scale

 2750-70-

-3800-75-

-4625

 4600-100-

-5000-125

-7125

 6675-175-

-7550-200-

-10550

 7800-225-

-8475-250-

-12975

 4600-100-

-5000-125-

-5750-150-

-8000

 14300-400-

-18300

3.

Revised Scale Name

Re-S3

Re-S9

Re-S15

Re-S18

Re-S9

Re-S24

4.

Revised Scale

 4510-120-

-4990-130-

-5510-140-

-5930-150-

-6680-160-

-7480

   7990-200-

-  9590-240-

-10790-280-

-11910-340-

-12930

 11070-280-

-11910-340-

-13610-380-

-16650-450-

-18450

 12930-340-

-13610-380-

-16650-450-

-20250

   7990-200-

-  9590-240-

-10790-280-

-11910-340-

-12930

 25400-600-

-26600-650-

-33100

5.

Commencement of service

01-Aug-92

01-Jul-03

01-Jun-84

01-Jan-92

01-Dec-87

01-Jul-77

6.

No of years of service &

11.9

1.0

20.1

12.5

16.6

27

7.

Service Weightage  @

2

0

4

3

4

4

8.

Pre-revised Basic Pay (Pre-BP) *

3520

4600

10950

9725

8000

14300

9.

DA to be merged (59% of Pre-BP)

2077

2714

6461

5738

4720

8437

10.

Fitment benefit (6% of Pre-BP : Min Rs 350)

350

350

657

584

480

858

11.

Total (8+9+10)

5947

7664

18068

16047

13200

23595

12.

Stage in revised scale

6080

7990

18450

16270

12930

25400

13.

Personal Pay on Fitment

       

270

 

14.

Service Weightage

           

(a)

Value of 1st increment $

150

 

450

380

340

600

(b)

Value of 2nd increment $

150

 

450

450

340

600

(c)

Value of 3rd increment $

   

450

450

340

650

(d)

Value of 4th increment $

   

450

 

340

650

15.

Weightage (Total of increments) (a+b+c+d) @

300

0

1800

1280

1360

2500

16.

Total (12 + 15)

6380

7990

20250

17550

14290

27900

17.

Basic Pay in Revised Scale (Re-BP)

6380

7990

18450

17550

12930

27900

18.

Personal Pay (PP) due weightage

0

0

1800

0

1360

0

19.

Total Personal Pay(13+18)

0

0

1800

0

1630

0

20.

Total Re-BP + PP (17+19)

6380

7990

20250

17550

14560

27900

21.

DA as on 1.7.2004 (5%)

319

400

1013

878

728

1395

22.

Total Pay + PP + DA in revised scale (20+21)#

6699

8390

21263

18428

15288

29295

&

“Service” is no of years of service as on date of option (1.7.2004 or later). In Case 1, the employee can opt for revised scale from 1-08-2004, which will give him 3 increments for 12 completed years of service.

@

Service Weightage is value of no of increments @ 1 increment for every completed 4 years of service.

*

Pre revised basic pay in Case 3 is inclusive of 2 stagnation increments.

$

Increment is the next consecutive increments in revised scale. If stage at Sl No 11 or 16 is higher than the maximum, the value of the highest increment in the scale will be reckoned (eg Case 3 & Case 5).

#

In Case 3 and Case 5, the employee can earn further stagnation increments as per rules i.e. the 1st after 1 year from the date of option, the 2nd after another 1 year and the 3rd after another 2 years.




Annexure 3




Scheme for Time Bound Higher Grade Promotion

1.       Subject to paragraph 6 below, employees who remain in their entry posts in the  scales  of pay ranging from Rs 4300-5930 to Rs 7990-12950, will be granted three higher grades, as indicated in Table A,  on completion of the following specified  periods of service in their posts:

i)                  The first higher grade on completion of 8 years of service in the entry post.

ii)                The second higher grade on completion of 16 years of service in the entry post and the first regular promotion post/time bound higher grade, taken together.

iii)             The third higher grade on completion of 23 years of total service in the entry post, the first regular promotion post/time bound higher grade and the 2nd regular promotion post/time bound higher grade, taken together.

Table A

Revised Pay Scale in the entry post

1st Time bound Higher grade in the entry post

2nd Time bound Higher grade

3rd Time bound Higher grade

1

2

3

4

4300-5930

4400-6680

4510-7480

4990-7990

4400-6680      

4510-7480

4990-7990

5510-8590

4510-7480

4990-7990

5510-8590

5930-9590

4990-7990

5510-8590

6680-10790

7990-12930

5510-8590

6680-10790

7990-12950

8390-13270

5930-9590

6680-10790

7990-12950

8390-13270

6680-10790

7480-11910

7990-12950

9190-15510

7480-11910

7990-12950

9190-15510

9590-16650

7990-12950

8390-13270

9190-15510

9590-16650

2.       A fourth time bound higher grade in the scale of Rs 5510-8590 will be allowed to Class IV employees on completion of 28 years of total service,  as class IV employee.

3.       Those on entry posts with pay scales ranging from Rs 8390-13270 to Rs 12250-19800 will be granted two time bound higher grades, as indicated in Table B, the first on completion of 8 years of service in the entry post and the second on completion of 16 years of total service in the entry post and first promotion post/higher grade, taken together.  The competent authority sanctioning the time bound higher grade should indicate in the order whether the official possesses qualification for promotion (including approval of DPC) and also specify the scale of pay admissible on time bound higher grade.

Table B

Revised pay scale in the entry post

1st time bound higher grade for 8 years service in the entry post

2nd time bound higher grade for 16 years of service

1

2

3

8390-13270      

9190-15510

10790-18000

8790-13610

9590-16650

11070-18450

9190-15510

10790-18000

11910-19350

9590-16650

10790-18000

11910-19350

10790-18000

11910-19350

12930-20250

11070-18450

11910-19350

12930-20250

11910-19350

12930-20250

13610-20700

12250-19800

4.       For direct recruits against posts carrying the scale of  Rs.12930-20250 to Rs. 16650-23200, one higher grade promotion in the scales as shown below will be given on completion of 8 years of service in the entry scale:

Revised scale of pay in the entry post

Time bound higher grade for 8 years of service in the entry post.

12930-20250

13610-20700

13610-20700

16650-23200

16650-23200

20700-26600

5.       For incumbents in posts on scales of pay above Rs. 16650-23200, no time bound higher grade  will be allowed.

6.       If there is a regular promotion post in respect of the categories of posts coming under pay scales ranging from Rs.4400-6680 to Rs. 9590-16650 and if such scale of pay is higher than the corresponding time bound higher grade proposed in Tables A & B above, then the time bound higher grade for such incumbent will be the scale of pay of such regular promotion post, provided he is otherwise qualified for such promotion.  Even in cases where a particular category of posts in the normal hierarchy of promotion posts is not available in a Department, the scale of pay of the normal promotion post only will be allowed as the higher grade. (Thus, for example, in a Department where there is no  post of Head Clerk and UD Clerks get promoted as Junior Superintendents, the time bound higher grade for the UD Clerk will still be the scale of Head Clerk).  While assigning such higher grade,  only qualified hands i.e. those possessing the qualification, including approval of the DPC (where necessary), prescribed for the promotion post will get the scales of pay of regular promotion posts.  Unqualified hands will be allowed the next higher scale of pay above that of the scale of pay of the post held at that time, in the standard scales of pay at Annexure 1.  The competent authority sanctioning the time bound higher grade should indicate in the order whether the official possesses qualification for promotion (including approval of DPC) and also specify the scale of pay admissible on time bound higher grade.

7.       If the scale of pay of the regular promotion post is lower than the time bound higher grade proposed in Tables A and B, then,  the time bound higher grade proposed in the Tables above will be given.  If, in such cases,  the incumbent has already been given regular promotion before completion of 8 / 16/ 23 years of service, then he can be given the higher time bound higher grade scale as proposed in the Tables, subject to the condition that the pay will be fixed at the same stage in the higher grade scale i.e. he will not be eligible for further fixation. The total service in both the lower post and promotion post together shall be reckoned to determine eligibility for time bound higher grade. 

8.       In respect of categories of posts coming under the pay scale ranging from Rs 10790-18000 to Rs 12250-19800,  the time bound  higher grade scales will be as specified in the Table B above.  Scales of pay of promotion posts will not be given as time bound higher grade in these cases.   This is applicable in the case of employees enjoying the scale of pay of Rs.10790-18000   and above,  whether by regular promotion or by time bound higher grade.

9.       In respect of those employees who were granted time bound higher grade promotions in the pre-revised scale prior to 1.7.2004 and even during the period from 1.7.2004 to 28.2.2006, the revised grade scales will be as shown in Tables A&B above with effect from the date of their option to come over to the revised scale, subject to provisions contained in rule 6 above.  Corresponding revised scale of pre-revised grade scale (as per Annexure 1) will not be allowed in such cases.

10.     In the case of time bound grade promotion to higher scales of pay, the pay in the higher time scale will be fixed as provided for in clause 47 of the Government Order, in terms of Rule 28 A Part I KSR ie. one notional increment will be given and thereafter the pay in the higher grade  scale will be fixed at the next stage above the pay in the lower time scale,  as on the date of the higher grade promotion, irrespective of whether it is a stage in the higher time scale or not. Refixation based on due date of increment in the lower scale will not be given.  With the introduction of the master scale, the increment rates will be equal in both the scales and so, this will ensure 2 full additional increments.

11.     On getting regular promotion from a time bound higher grade post to a higher scale or the same scale of pay, pay will be fixed as provided for in clause 48 of the Government Order, in terms of Rule 30 i.e. there will be no change in pay and the next increment will be allowed on the due date of increment in the lower time bound grade post.

12.     The scales of pay in column 1 of the Tables A & B above denote the pay scales of the posts to which the employees are recruited initially. Column 1 does not indicate the scale of pay of the promotion post or higher post held subsequently. The time bound higher grades allowable on completion of the prescribed periods of service on each such entry post will be as specified in Columns 2, 3 and 4 of the Table A and Columns 2 &3 of Table B, as the case may be.

13.     In case the 16/23 year higher grade  scales as per Tables A & B above are equal to or lower than the scale of the first promotion post/second promotion post as the case may be, then the 16/23 year higher grade in such cases shall be the next higher scale above that of the promotion post, as per the list of standard scales of pay at Annexure 1.

14.     Non-teaching staff in aided schools, colleges and polytechnics who come under the scheme of direct payment of salary by Government are also eligible for time bound grade promotion, subject to these conditions.

15.     The service rendered in the entry post and reckoned for normal increments shall be treated as the qualifying service for granting higher grades in that post. Period of leave on loss of pay, which will not be taken into account for granting increments, will not be reckoned as qualifying service. In the case of temporary relinquishment of promotion, such period of relinquishment will not be reckoned as qualifying service for granting time bound higher grades.

16.     The term ‘entry post’ shall be defined as the post to which an employee is initially appointed in Government service by direct recruitment by the competent authority.  Appointments made by PSC by transfer from other categories will also be treated as equivalent to direct recruitment for allowing the benefit of higher grade.  However, promotion to a post in the direct line of promotion in a Department to be made on the basis of select list prepared by the Departmental Promotion Committee, even if it is appointment by transfer from Subordinate Service to State Service cannot be treated as direct recruitment for allowing the benefit of time bound higher grade.  The time bound higher grade admissible will be determined with reference to the initial entry post in the present Department only.  Service in posts having same scale will not be treated as qualifying service. Similarly, in the case of employees who get inter departmental transfer, their service in the present Department alone will be reckoned as qualifying service.  Those who get regular promotion or appointment to higher posts within the period specified for each time bound higher grade will not be granted further time bound higher grade during that period.

17.     As at present, those who relinquish regular promotions will not be given time bound higher grades.

18.     The employees with entries scales of pay of Rs. 4400-6680 and Rs. 4510-7480 will be eligible for reckoning their prior Class IV service in Government, if any for  allowing the 23 year higher grade.  This benefit will not be allowed to employees with entry scale of Rs. 4990-7990   and above.

19.     Similarly, military service which will count for civil pension of ex-serviceman will be reckoned as qualifying service for allowing first higher grade.  However, ex-servicemen enjoying protection of pay will not be allowed this benefit.  In that case, service under State Government alone will be reckoned as qualifying service. 

20.     All other existing general terms and conditions of time bound higher grade promotions will continue subject to the modifications issued by Government from time to time.